How Do Companies Verify Education?

How do companies verify education? This is a common question that companies ask when they are hiring new employees.

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Companies verify Education to ensure that job applicants have the credentials they claim to have. They may do this by requesting transcripts and diplomas or by contacting the schools directly. Some companies use third-party services to verify education.

The Different Types of Education Verification

Many companies verify education for their employees, but how do they do it? There are a few different ways companies can verify education. They can either do it through an educational database, by contacting the school, or by using a third-party verification service. Let’s take a closer look at each method.

Academic Credential Evaluation

Academic credential evaluation is the process of verifying that your academic credentials (transcripts, degrees, diplomas, etc.) are valid and recognized by the country in which you attended school. An academic credential evaluation can be completed by a credential evaluation service or by the school itself.

There are two main types of academic credential evaluations: simple and comprehensive. A simple evaluation will verify the authenticity of your academic credentials and provide an equivalent level in the United States. A comprehensive evaluation will do all of this plus provide an in-depth analysis of your educational experience and how it compares to US standards.

Employment History

There are a few ways companies can verify your employment history. They can contact your former employers directly, or they can use a third-party service.

The most common way to verify employment history is for the potential employer to contact your former employers directly. They will typically call or email the HR department and ask for verification of your dates of employment and job title. They may also ask about your job performance or reason for leaving.

If you are applying for a government job, you will need to provide your SF-50 form as verification of your employment history.

Some companies use third-party services to verify employment history. These services will contact your former employers on your behalf and collect the relevant information. This can be a good option if you are worried about potential employers contacting your current employer.

There are a few other things you can do to verify your employment history. You can provide pay stubs, W-2 forms, or tax returns as proof of employment. You can also provide letters of recommendation from former employers.

Professional License

License verification is the process of confirming that an individual is licensed to practice in their chosen profession. This type of verification is typically required for positions that require a professional license, such as doctors, lawyers, andaccountants. The licensing body for each profession sets the standards for what qualifies as adequate proof of licensure. For example, the American Medical Association requires that verification come directly from the state medical board where the doctor is licensed.

In many cases, the licensing body will provide an online directory that can be used to verify an individual’s licensure status. For other professions, such as law or accounting, there may not be an online directory available. In these cases, companies will typically require the individual to provide a copy of their license or a certification from the licensing body that verifies their current licensure status.

The Different Methods of Education Verification

There are a few different ways that companies can verify your education. The most common method is to request transcripts from the college or university that you attended. They may also contact the school directly to verify your enrollment and graduation. Other methods include using a third-party verification service or checking public records.

Online Databases

Online databases are another way to verify someone’s education. These are companies that keep records of people’s educational accomplishments. When an employer wants to verify someone’s education, they will contact the online database and request the information.

The advantage of using an online database is that they usually have a lot of information. The disadvantage is that they can be expensive, and some employers do not want to pay for this service.

Another disadvantage is that some online databases do not have a lot of information on non-traditional schools. This means that if someone went to a trade school or an online school, the employer might not be able to find any information about their education.

Contacting the School Directly

The most common and straightforward method of verifying someone’s educational history is to contact the schools attended directly. This can be done by mail, fax, or email. The request should include the graduate’s name, dates of attendance, and the specific degree or certificate earned. In some cases, the school may require a release form signed by the graduate before releasing any information.

Another variation of this method is to ask the job candidate to provide you with contact information for someone at the school who can verify their educational history. This could be a professor, academic advisor, or other school official.

-Can be completed relatively quickly
-Does not require special access or permission from the job candidate

-Information provided may be limited
-May be difficult to get in touch with someone at the school who can verify the information

The Pros and Cons of Education Verification

There are many reasons why a company may choose to verify the education of their employees or potential employees. Education verification can help to ensure that an applicant actually has the qualifications they claim to have. It can also help to identify fraud and prevent the hiring of unqualified candidates. However, there are also some potential downsides to education verification that companies should be aware of.


There are many reasons why an organization would want to verify the education of their employees or potential employees. The most obvious is to ensure that the individual actually has the credentials they claim to have. This can be important for a number of reasons, including making sure that the person is qualified for the job they’re hired to do and protecting the organization from liability if something goes wrong.

In addition, verifying education can also help an organization weed out resume fraud. According to a study by CareerBuilder, as many as 56% of resumes contain false information, and over one-third of those surveyed said they had lied about their education. While verification won’t catch every lie, it can help organizations avoid hiring someone who isn’t being truthful about their qualifications.

Finally, verifying education can also give organizations a competitive advantage when recruiting talent. In today’s tight labor market, top candidates often receive multiple job offers. Being able to verify that a candidate actually has the degree they say they do can help an organization stand out from the competition and secure the best talent for their open positions.


There are a few potential downsides to using an education verification service. The first is that it can be expensive. Depending on the number of employees you have and the frequency with which you verify their education, the cost can add up.

Another potential downside is that it can be time-consuming. You will need to collect a fair amount of information from your employees in order to verify their education, and then you will need to wait for the verification process to be completed. This can take a few days or even a few weeks, which may not be ideal if you need to fill a position quickly.

Finally, there is always the possibility that an employee’s education cannot be verified. This could be for a number of reasons, such as if theemployee attended a school that is no longer in operation or if they attended a school that does not release information about its students. In these cases, you may have to make do with the information you have or look for another way to verify the employee’s qualifications.

How to Choose the Right Education Verification Service

There are a few key factors to look for when choosing an education verification service. The service should be able to verify the education of the applicant quickly and easily. They should also have a good reputation and be able to provide you with a list of satisfied customers.

Consider the Type of Education Verification You Need

The first step in finding the best education verification service for your needs is to understand the different types of verification that are available. The most common type of verification is called “degree verification.” This type of verification simply checks to see if the person claiming to have a degree actually does have that degree from the institution they claim to have attended.

Other types of education verification include “enrollment verification,” which checks to see if the person claiming to be enrolled in a program actually is enrolled, and “graduation verification,” which checks to see if the person claiming to have graduated from a program actually did graduate.

There are also services that will verify specific coursework or credentials, such as certification programs. Once you know the type of education verification you need, you can start looking for companies that offer that service.

Consider the Cost

The cost of an education verification service may be one of the most important factors that you consider when making your decision. There are a few things that you should keep in mind when thinking about the cost of the service, including:

-How many schools or employers do you need to verify?
-How often do you need to verify education?
-Are there any discounts available?

In general, the more schools or employers that you need to verify, the more expensive the service will be. Additionally, if you only need to verify education occasionally, you may be able to get a discount on the service.

Consider the Accuracy and Timeliness

There are many reasons why you might need to verify someone’s educational credentials. Maybe you’re hiring for a position that requires a certain degree, or perhaps you’re verifying the qualifications of a professional contractor. Whatever the reason, it’s important to choose an education verification service that can provide accurate and up-to-date information.

There are a few things to keep in mind when choosing an education verification service:

-Accuracy: You need to be confident that the service can provide accurate information. This means checking that the company is properly accredited and has a good track record.
-Timeliness: It’s also important to make sure that the service can provide information in a timely manner. This is especially important if you’re on a tight deadline.
-Cost: Be sure to compare costs between different services before making a decision.

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